Tag Archives: Policy

New Collection Policy – Effective May 1st 2017

CRRA Collection Procedures Policy

Effective Date: May 1st, 2017

This Policy is put forth in accordance with the Memorandum and Articles of Association and the Encumbrances registered on each title for the Cougar Ridge Residents Association.

  1. May 1st invoices detailing the Annual Rent Charge, plus applicable taxes including GST, are sent out to Members with Payment required by June 29th of the same year (net 30 days). The fees cover the fiscal year – January to December.
  2. If payment is not received by the Due Date of June 29th, a statement including interest at the rate of 18% per annum, is sent out to the Member with the stamp: PAST DUE on July 31st (1 month overdue).
  3. If payment is not received by August 31st (2 months overdue), a second statement including interest at the rate of 18% per annum, is sent to the Member with the stamp PAST DUE: SECOND NOTICE.
  4. If payment is still not received by October 31st, a title search will be done and a DEMAND LETTER will be sent to the Registered Owner on Title and a $30 fee will be included to cover the cost of obtaining the Title search and associated administrative fees. The Member Registry Roll will be updated with the current owner’s information.i. The DEMAND LETTER will state that payment is required in full by November 30th, or the account will be turned over to the Cougar Ridge Residents Association’s legal counsel and foreclosure proceedings will be initiated. All legal and collection costs are charged back to the owner.
  5. If account remains unpaid on December 1st, then it is turned over to legal counsel who issues another DEMAND LETTER for payment within 15 days, after which foreclosure proceedings will be initiated.
  6. A copy of the collection policy should be included with all invoicing notices sent to members. It is each member’s responsibility to ensure that payment clears their bank accounts.
  7. Annual Fees are collected by Accredited Condominium Management Services Ltd. (ACMS) Suite 8, 11010 46th Street SE, Calgary, Alberta T2C 1G4 on behalf of the Cougar Ridge Residents Association. Acceptable methods of payment are cash, cheque and e-transfer. For questions regarding payments contact ACMS at (403) 253-7525.
Annual Fees are to be made Payable to the Cougar Ridge Residents Association.
Payments are received by the Management Company:
Accredited Condominium Management Services Ltd. (ACMS)
Suite 8, 11010 46th Street SE
Calgary, Alberta T2C 1G4
Approved by the Board of Directors – April 6, 2017.  A copy of the policy is available in PDF format.

New Collection Policy – Effective May 1st 2016

CRRA Collection Procedures Policy

Effective May 1st, 2016 

The first year the fees are due, the following process is used:

  1. Invoices are sent out to Owners in May with payment required by June 30th of the same year (net 30 days). The fees cover the fiscal year – January to December.
  2. If payment is not received by September 1st (4 months following original invoice date), a statement including interest is sent out to the Owner with the stamp: PAST DUE.
  3. If payment is not received by November 1st (6 months following original invoice date), a CRRA letter is sent out to the Owners, including a statement showing the arrears with interest and a $30 collection charge.

If the fees were not collected for the previous year, then in the second year the following process starts:

  1. In January (8 months following original invoice date), a Demand Letter is sent to the Owner requiring payment in full of arrears and interest charges. Management Company administration cost for Demand Letter is charged back to the Owner’s account.
  2. Annual invoice sent out in May with the new fees and outstanding balance from previous year(s) due by June 30th.
  3. On September 30th, if payment is not received, a statement of account is sent to the Owner advising of total amount past due. Past due interest is charged as per CRRA Articles of Association and a $30 collection charge is posted on the owners account.
  4. November 1st, a Demand letter is sent from Scott Venturo, legal counsel for the CRRA, with all costs charged to the Owner.
  5. If payment is not received by January 1 of the third year, Foreclosure proceedings are initiated. All legal fees are charged back to the Owner.

 

Annual fees should be made payable to the Cougar Ridge Residents Association and mailed to the Management Company: Accredited Condominium Management Services Ltd. (ACMS) Suite 8, 11010 46th Street SE Calgary, Alberta T2C 1G4.

Should you have any questions or concerns, please contact nathalie@acms.ca